Client care includes:• Providing administrative assistance, such as writing and editing emails, drafting memos and preparing communications on the executive's behalf• Organizing meetings, including scheduling, sending reminders and organizing catering when necessary• Managing the executive's day-to-day calendar, including making appointments and prioritizing the most sensitive matters• Using various software, including word processing, spreadsheets, and presentation software to prepare reports and/or special projects• Complex calendar management and scheduling (both personally and professionally)• Varying personal and professional administrative tasks including, but not limited to, booking appointments, research projects, coordinating travel, and ordering gifts/flowers, etc.

• Meeting management including preparing agendas, printing reports, taking notes, distributing action items, and arranging catering.• Communicating on the Senior Director of Operation’s behalf both internally and externally.• Email management on behalf of the Senior Director of Operation using the Spark app to assign emails toteam members as needed.• Running errands and attending in person meetings multiple times per week.• Complex calendar management and scheduling (both personally and professionally)• Varying personal and professional administrative tasks including, but not limited to, booking appointments, research projects, coordinating travel, and ordering gifts/flowers, etc.• Assisting with event planning and insurance.• Possesses high level of discretion.• Managing and coordinating main office including scheduling and coordinating office meetings and appointments.• Team player• Excel in anticipating needs• Proficient in Expensify, Slack, Zoom, Google Suite, Asana, Microsoft Office Suite.

• Telephone and Front Desk Management: Answer, screen, announce and transfer incoming calls. Greet and acknowledge all individuals entering and leaving the building.• Assist in hiring, training and mentoring front office new hires.• Maintain the Sexual Harassment Training Program ensuring all newly hired Sales Professionals tocomplete training and maintain reporting sheets.• Maintain Punctuality Report, front desk and resource reports and manuals.• Assist Human Resources manager with verifications of employment, hiring documents and termination paperwork.• Coordinate calendar and event management of all month end and employee meetings.• Gather goals/accomplishments for each department and create manager notebooks for yearlyAdministration Office Management Team Meeting.• Maintain Factory Safety Meeting Minutes and reporting for 7 exterior manufacturing locations.• Maintain OSHA compliance reporting as well as all state and federally mandated signage.

• Taking and distributing accurate minutes for all Board of Director meetings• Maintaining databases for over 50 volunteers and 500 families of fallen military.• Fundraising event designed to honor Gold Star Wives/Husbands and their fallen service member. In addition this event acts as the only fundraiser for the Got Your Back Network.2012 - Served as Co-Chair2013 - Committee Chair• Assisted in planning the annual VIP event, Project Gratitude, for the past 5 years. This event honors and celebrates surviving spouses and daughters of our fallen heroes in collaboration with the Department of Defense, Miss America Organization as well as celebrities and corporations. • Coordinated and executed more than 20 West Coast events to honor families of our fallen service members including events with the Anaheim Angels and the Anaheim Ducks.

• Create, modify and process in home healthcare orders for West Coast Distribution Center and 56 individual branches• Organized the Portable Oxygen Concentrator program to ensure seed stock and branch needs were fulfilled accurately and efficiently• Analyze and maintain open purchase order reports.• Assist in training of new temporary employees.• Completed basic ACIS course for planning.• Work daily with 485 nationwide Apria Branches to confirm and provide accurate inventory to fulfill patient needs.• Respond to field inquiries on registration, vehicle transfers, service cards and PIN activation.• Enter fleet information into MS Access• Generated monthly mileage and preventative maintenance reports• Worked with vendors to ensure accuracy of maintenance and maintained logs

Orange County company location closed

Company closed