* Supporting assistance to Head of M&A, Finance Directors and staff from the Legal, Finance teams. * Providing general admin support, travel and hotel booking including visa applications. * Invoice processing with proper authorization before payment to Finance from various vendors. * Took charge of e-filing prior to the move as company consolidating all offices to 1 main location. * Advocate to Workday implementation and part of the change champion for the move assisting in packing and move day, company pass, Jabra headset, updating business card for the teams. * Assist Talent Acquisition Manager to schedule interviews for potential candidates. * Back-up to the concierge as and when shortage of manpower. * Attending to visitors, answering calls and booking meeting and conference rooms.

* This is a role covering maternity leave. * Duties involves office management, work with outsourced teams IT, recruitment, payroll and book-keeping matters. * For Executive Assistant role, leave calendar management, travel and hotel booking including visa and APEC applications. * Ordering pantry and office stationary supplies and ensure its timely purchase. * In addition, provide monthly reports for reconciliation of company bank statement, employees claims, corporate cards, ensuring payments are made out to all vendors and ensuring bills are paid timely to avoid penalty charges using JP Morgan system. * 1st tier approval for Bangalore office purchasing and review and reconciliation of their team monthly claims expenses using Concur software.

* RESPONSIBILITIES: * Organize and coordinate event for Sales Team for various hospitals, polyclinics for Nurse Educator to share products and usage * Provide administrative support to the Sales Team for all their events, invite list and RSVP and calls reminders to Doctors * Coordinate and make international business arrangements for staff and sponsored trips to conference and factory visit for invited doctors * Generate Expense reports for the Sales teams their monthly expense claims and send to Head Office, Finance * Coordinate with overseas hotel event organizer for workshops to be conducted there, prepare marketing materials to be ship out accordingly * Prepare for the Quarterly meetings held as required

* ORDER MANAGEMENT: * Process orders from customers * Work with Major Customer * Prepare timely sales, orders and backlog/billing reports * Work closely with Planners, for deliveries * Supports Regional Sales Director and Account Director on RFQ and * samples for SMT * Prepare NDA * Manage the distributors to ensure stock levels and orders placed * based on forecast from ODMs * Process RMA between customers and respective departments * Additional Duties: * Manage office equipment and office rental, carpark * Provide admin supports to Managing Director * Order air tickets for staff and insurance claims for staff * and any other office admin duties

* RESPONSIBILITIES: * Take the lead role in selling products/services to the telecommunications organizations within an assigned geographical region. * Responsibility for the sales process from initial point of contact (lead generation), presentations, proposals, through contract negotiations and execution. * Meet minimum quarterly and annual sales objectives. * Work closely with the operational and utilize relationships to ensure that production implementation schedules are met. * Facilitate strategic partners' resources to assist in the sales process.

* RESPONSIBILITIES: * Sales * collating monthly module forecasting * compiling monthly sales report * updating TAM and weekly updates for sales activities in the region * Prepare timely sales, order and backlog information * Prepare tender documents * Sales follow-up with customers in the region * Logistics * Order confirmations to customers * ensure that orders are process timely with supporting quotations, necessary artwork and modules * inform delivery schedules to customers * Marketing * daily news bulletin of competitors and markets * provide marketing logistics for product brochures, corporate profiles * Secretarial * Provide secretarial support to Regional Sales Director, overseas Country Managers, Vice-President Sales and occasionally to the Managing Director * Booking of travel and hotel arrangements for both colleagues and visitors

* RESPONSIBILITIES: * Pre/post order information * provide timely response to requests for product availability and lead time to ensure realistic customer expectations. * ensure order booking are prompt and accurate; verification and processing of orders meet targeted timeline * Order management: determine appropriate reservation/allocation of inventory to meet customer needs in Asia Pacific. * complete processing responsibility from verification of physical stock availability for order conversion to invoice preparations * Stock procurement: accurate order planning, placement and supplier follow-up on stocking plans and customer orders

* Oversee the management of Jellyfish offices across APAC - Singapore, Tokyo and Seoul * Ownership of insurance policies, refreshment budgets and travel process * Set strategies and departmental goals to be actioned by the office management team * Assist the VP of Real Estate & Facilities in relocation, expansion, and improvement projects * Serve as the main point of contact with third-party vendors and property management * Ensure compliance with all local and federal regulatory requirements * Maintain emergency response plans, property insurance policies, and asset inventories * Manage non-IT fixed assets to ensure ISO compliance * Oversee the coordination of Jellyfish corporate events * Onboarding all new staff with card issuance, hardware, business cards and handbooks for each respective offices