Provide support to the Chief of Compliance Officer, Chief Strategy Officer, SVP of Corporate Accounts and their direct reports with everyday administrative task such as maintaining calendars and appointments. Manage meeting agendas, maintain list of action items, tracking all correspondence to ensure requested responses are returned in a timely manner. Interacting with internal clients in person, via phone, and via email. Making travel arrangement and creating expense reports. Handle and… Show more Provide support to the Chief of Compliance Officer, Chief Strategy Officer, SVP of Corporate Accounts and their direct reports with everyday administrative task such as maintaining calendars and appointments. Manage meeting agendas, maintain list of action items, tracking all correspondence to ensure requested responses are returned in a timely manner. Interacting with internal clients in person, via phone, and via email. Making travel arrangement and creating expense reports. Handle and respond to departmental inquires and redirect them to the appropriate company representative for resolution Show less

Provide support to the Director of Compliance and Anti-Frand Department for Jacksonville, the Director of Financial Crimes Operation plus the Jacksonville Site COO Team and their direct reports with everyday administrative task such as maintaining calendars and appointments. Manage meeting agendas, maintain list of action items, tracking all correspondence to ensure requested responses are returned in a timely manner. Interacting with internal clients in person, via phone, and via email… Show more Provide support to the Director of Compliance and Anti-Frand Department for Jacksonville, the Director of Financial Crimes Operation plus the Jacksonville Site COO Team and their direct reports with everyday administrative task such as maintaining calendars and appointments. Manage meeting agendas, maintain list of action items, tracking all correspondence to ensure requested responses are returned in a timely manner. Interacting with internal clients in person, via phone, and via email. Making travel arrangement and creating expense reports. Handle and respond to departmental inquires and redirect them to the appropriate company representative for resolution Show less

Provide support to the SVP of Central Division Retail Sales Manager with everyday administrative task such as maintaining calendars and appointments. Manage meeting agendas, maintain list of action items, tracking all correspondence to ensure requested responses are returned in a timely manner.Interacting with internal clients in person, via phone, and via email.Making travel arrangement and creating expense reports.Handle and respond to departmental inquires and redirect them… Show more Provide support to the SVP of Central Division Retail Sales Manager with everyday administrative task such as maintaining calendars and appointments. Manage meeting agendas, maintain list of action items, tracking all correspondence to ensure requested responses are returned in a timely manner.Interacting with internal clients in person, via phone, and via email.Making travel arrangement and creating expense reports.Handle and respond to departmental inquires and redirect them to the appropriate company representative for resolution. Show less

Provide support to the VP of IT Development and Security and Infrastructure and Development with everyday administrative tasks such as maintaining calendars and appointments, assisting in organizing internal and external events and meetings, assisting with special projects, and other tasks as assigned.Coordinate meetings and conference calls, and making travel arrangements. Process invoices and payments as well as prepare and submit expense reports for payment.Provide… Show more Provide support to the VP of IT Development and Security and Infrastructure and Development with everyday administrative tasks such as maintaining calendars and appointments, assisting in organizing internal and external events and meetings, assisting with special projects, and other tasks as assigned.Coordinate meetings and conference calls, and making travel arrangements. Process invoices and payments as well as prepare and submit expense reports for payment.Provide assistants to the HR generalist by acting as a liaison for all HR needs.Assisting with recruiting functions such as posting open positions via our company internal and external websites.Respond to basic HR inquires and provide HR customer service support for 200 + employees, often acting as a liaison between Corporate Benefits and Payroll for the Information Technology Department to resolve issues. Working with various staffing agencies to staff contractors/temporary employees for the IT Department.Filing and maintaining all office paperwork.Open and distribute mail. Order, maintain and track all office supplies. Accomplishments:Employee of the Month, April, 2009 Show less

Provide administrative support for the VP of Asset Recovery and five department managers.Schedule appointment; prepare materials and coordinate department calendars.Coordinate all day-to-day schedules and manage weekly travel arrangements. Preparing all presentations for monthly staff meetings and coordinating meeting, facilities and set-ups.Organize, prepare and audit management expense reports.Manage office supply ordering for the entire Default Administrative staff… Show more Provide administrative support for the VP of Asset Recovery and five department managers.Schedule appointment; prepare materials and coordinate department calendars.Coordinate all day-to-day schedules and manage weekly travel arrangements. Preparing all presentations for monthly staff meetings and coordinating meeting, facilities and set-ups.Organize, prepare and audit management expense reports.Manage office supply ordering for the entire Default Administrative staff. Human Resources Coordinator/Executive Administrative AssistantSafeguard/ABN AMRO Mortgage Group LaSalle Bank/CitiMortgage Jacksonville, FloridaProvide administrative support to the VP of Human Resources and HR department.Respond to basic HR inquires and providing HR support for 550 + employees often acting as the liaison between Corporate Benefits and Payroll to resolve benefits and payroll issues.Responsible for integrating of personnel files, processing invoices and submitting expense report.Preparing and analyzing weekly and semi-monthly FTE and Temporary staff usage reports and other related reports using Excel, Access and Business Object.Coordinate and facilitate new employee orientation, prepare all new employee paperwork and plan monthly companywide meetings and community events.Supporting all HRIS database coordination and data entry via PeopleSoft Systems. Show less

Providing administrative support to the VP of Marketing and the marketing team.Organize all trade show details for national and regional shows.Processing sales leads and maintaining and updating all distributors’ information using Access.Calculate quarterly incentives and fax information to all distributors. Audit results against originals, approved them and provide information to the Marketing Distribution Center for shipments.Schedule appointments and coordinate department… Show more Providing administrative support to the VP of Marketing and the marketing team.Organize all trade show details for national and regional shows.Processing sales leads and maintaining and updating all distributors’ information using Access.Calculate quarterly incentives and fax information to all distributors. Audit results against originals, approved them and provide information to the Marketing Distribution Center for shipments.Schedule appointments and coordinate department calendars for the VP of Marketing.Order letterhead, envelopes, office supplies and all promotional literature. Act as the liaison with printing companies for all advertising literature.Maintain all coordination for two additional subsidiaries purchased by Senergy in 2002 Show less

Provide administrative support to the VP of Marketing and VP of Operations.Process and monitor promotional items for inventory. Assist with cost evaluation of new and existing collateral and promotional items. Coordinate distribution material of promotional items to field salespeople.Coordinate hotel accommodations for sales meetings and national trade shows.Organize, audit and prepare expense reports for the sales staff team (20). Executive Administrative Assistant… Show more Provide administrative support to the VP of Marketing and VP of Operations.Process and monitor promotional items for inventory. Assist with cost evaluation of new and existing collateral and promotional items. Coordinate distribution material of promotional items to field salespeople.Coordinate hotel accommodations for sales meetings and national trade shows.Organize, audit and prepare expense reports for the sales staff team (20). Executive Administrative Assistant Marketing GATX Logistics Jacksonville, FloridaProvide administrative support to the VP of Marketing and Strategic Planning, Manager of Communications, Marketing Analyst, Multi-Media Specialist, and Manager of Account Services.Coordinate all aspect of trade show details.Monitor supplies and order department supplies. Process department invoices for payment and expense reports.Prepare presentations, meeting materials and internal manuals.Provide backup proposal production support for the sales department. Corporate Front Desk Receptionist GATX Logistics Jacksonville, FloridaAnswering a six line switch-boards for the corporate office in a professional, prompt and courteous manner. Offer complete and accurate information to callers, and handle distribution of messages in a timely manner.Greet visitors, employees and customers. Notify the appropriate parties when guest arrive in the lobby.Maintain log for conference room reservation and coordinate catering services for various meetings.Assist Human Resources with department filing and other administrative support when required. Show less