I was hired during a period of excessive workload to provide temporary administrative assistance for the team

* Order, receive and maintain supplies * Perform daily servicing on food and drinks machines * Perform basic repairs and maintenance in all buildings * Arrange event rooms and setup food and beverages

* Researched and processed publication title requests as instructed by clients * Verified bank data pertaining to publisher’s invoices, and updated data when necessary * Verified and updated retail and cost prices of publications

* Processed courier requests and product orders from clients * Monitored & communicated results of blood samples to clients * Investigated cause & recommend solutions after failed courier pick-ups * Solved unclear or incorrect requests between clients & performing lab technicians

* Filed student applications, expense claims & housing rental forms * Created & managed database of Randstad secondary schools for promotional purposes * Assisted facilities manager: supplies, equipment, classroom set-up, cleaning * Visitor & student services assistant: tours, student orientation, housing facilities

* Maintained database of Embassy contacts * Maintained 3rd party & government links on Embassy website * Prepared outbound informational packets for schools, seminars & media outlets * Administrative tasks: copies, fax, brochures, correspondence, answered incoming phonecalls

* Maintained database of Knowledge Management intranet users * Maintained & improved content on Knowledge Management intranet site * Coordinated international video- & teleconferences * Coordinated meetings for team managers: catering, audio/video, materials, room set-up * Assisted with the design & production of printed promotional materials * Coordinated global distribution of printed promotional materials * Co-wrote global communication campaigns * Designed layout & edited articles for department newsletters