How to use Appointment Setting Services for your Startup

How to use Appointment Setting Services for your Startup

As a new start-up, you are dependent upon getting new clients into your practice. Also the lack of time, experience and resources make it even harder to showcase your brand, business, and product to the right people. In this article, we will address the various ways to find a new prospect and then how you set an appointment with them. The way you market to create the lead has everything to do with how to make a successful appointment with them.

How to use Appointment Setting Services for your Startup

The goal of the first appointment will always include Marketing; You will be doing something that creates a Lead. A lead is something you get on the Phone to call to your prospect so that you can set an Appointment. Once you create rapport, you can get into the Fact Find.

But this is often a tough task to do if you hate cold calling and have no cold calling skills and sick of hang-ups and no’s, all day, every day!. You cannot simply waste too much time prospecting rather than doing your selling. Spending all your money on WP plugins to find leads is not worth your time to get that yes out of 100‘s of no’s. Bearing this in mind, you definitely have to outsource your appointment setting service.

Check our article on Ultimate guide for your Startups here

What is Appointment Setting?

Appointment setting acts as a form of “call to action” building market awareness, which is very direct, active, and focused. It is conducted to generate and arrange qualified sales meeting.They provide you services like-

  • Oder taking
  • Answering machines
  • Webchat
  • Voicemail
  • Agenda management
  • Client access etc.

Why should you Outsource an Appointment Setting Service?

You have to grow your business by taking care of the menial lead generation and processing activities. Spending a lot of time and resources in getting these leads is very important to close the deals. But there are always more critical tasks demanding your attention! Plus, the outsourced appointment setting services will save you time, energy and resource costs.

How to use Appointment Setting Services for your Startup

To run a successful start-up you have to juggle dozens of tasks, but the key to growing your business is to improve your customer care. The effortless way to accomplish this is by outsourcing certain tasks to professional appointment setters.

The most known advantages that can be acquired if you hire outsourcing appointment setting service from other telemarketing companies include: achieving more time to focus on core business activities, minimized the time for marketing, access to a broader sense of knowledge, strengthening your capabilities for innovation and gaining more time to do other things.

1. Reduced costs

Since the appointment setters are professionals, this will result in saving and earning more money. This is major because they are able to generate more appointment from qualified leads. Being new to business with a small business team, hiring resources and then training them on the call center process involve significant cost.

Also, attrition is another major issue that the start-up grapples with. By outsourcing your call center process to professional appointment setters, you can be assured of quality manpower at reduced costs and free from all such issues.By outsourcing appointment service you do not have to find premises, arrange desk or line manage individual members of staff. There is no need to pay for internet and phone lines. The company you choose will be looking after all of these tedious tasks and bills, will be managing the office staff and make sure that you are getting appointments made with profitable leads, allowing you to focus more on your sales team and increasing productivity.

2. Domain Knowledge

Working with several clients across multiple industries, the appointment setters have gained immense experience across different industry verticals. They use this knowledge to improve the process efficacy of your clients and partner in the growth of their business.

3. Helps the Sales Team

The sales team cannot just waste their time on hundreds of cold calls a day, out of these hundreds of calls there might only one prospect or no prospect at all. Your sales team can save plenty of productive time and invest it in more important activities like sales strategies and activities.

4. Gets you the Feedback

As a start-up, you need to rely on positive feedback to gain new customers. The outsourcing professional appointment setting will result in a better experience for your clients and an increased number of positive reviews. Nothing is valuable to the image of your start-up than positive feedback from clients.

5. Improves your performance measure

Your team can gather information about the clients who are genuinely interested in your product or service. Getting these great leads will help you start to analyze your sales figures and individual performance rates with greater accuracy. You can see instantly where or who in your sales team are underperforming and address any problems or difficulties head-on.

5.Other Benefits

  • Expansion of coverage
  • Experienced staff
  • Fewer contacts with your customers
  • No hiring or layoffs
  • Increased profitability
  • No interviews

How to successfully outsource appointment setting service?

1. Ask for Personalized Appointment Setting Services

Appointment setting for customers often comes in different phases. Some may prefer an appointment at the end of the day or some might prefer an afternoon. Circumstances may change, and this will often result in changing their appointment to a different time. Make sure that your appointment setters have an entire department of people working to schedule appointments and follow up with your clients. Make sure that your brand is properly represented. You need to have total control over the way your appointments are set up and the script that is used.

2. Make sure they follow up with Inbounds Leads Efficiently

The appointment setters have to ensure that every lead is properly followed up with your appointment scheduling. Sometimes, you may lose a new customer because your staff did not have the skills to provide them with the answers they were looking for from your company. The appointment setters have to offer such a service that is quick enough to get a response every time a customer calls.

3. Communication is the key!

Before you select an appointment setting firm make sure to ask them what is their hiring process and employee retention ration. Be clear about your projects, budget limits, expectations and timelines to your call center vendor.

4. Gauge their abilities to set appointments

Ask your appointment setters about their previous clients and share their feedback. Knowing their previous campaign metrics will allow you to gauge their ability to successfully set a business appointment. The firm’s portfolio will be there on their website or ask them to provide it if not.

5. Know the legal aspects of outsourcing contracts

Ensure that your interests are adequately protected in the contract. Make sure that the contact specifies accountabilities, aims and objectives, performance criteria and standards and provide for regular monitoring.

6. Look for a long-term business partnership

To reach your sales goals with an outsourced appointment setter, you need an honest partnership, which can be trusted. They have to let you know what is working well and what not and provide information on improving your approach. Less experienced and less information sharing firms will only make you despondent.

Click the link below to know more about using LinkedIn tool to generate leads

10 Ways to use LinkedIn as Sales Tool


The firm has to provide total visibility into every call and lead contact. You should always demand full access to all calls, leads, and recordings for your project.

Sometimes it appears like that the world of a startup business is getting more complicated by the minute. New technologies and new marketing options might sound overwhelming. This isn’t one of those scenarios. Just like outsourced billing services, outsourcing appointment setting services is all about assisting your start-up run more smoothly and efficiently so you can build your business and improve further.

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One Thought on “How to use Appointment Setting Services for your Startup

  1. Thank you for the tips for choosing an appointment setting partner. I hope it will also help other people. I hope you will post this type of quality content in the future.

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